Occupational Therapy Assistant

Admission Requirements

Procedure for Admission into the Professional Phase of the Associate of Science or Associate of Applied Science in Occupational Therapy Assistant Program

Admission into the Occupational Therapy Assistant (OTA) program is a two-step process:

1. Candidates are eligible to enter the general education phase of the OTA program as “OTA students” by meeting South University’s General Undergraduate Admission Requirements.
2. Candidates must complete prerequisite coursework and meet all requirements outlined below to be eligible for admission to the professional phase of the OTA program.

Students may transfer prerequisite courses into the program before entering the professional phase if approved by the registrar. The coursework that is transferred to South University must permit the student to obtain a 2.85 CGPA by the time the student applies for admission into the OTA professional phase. Students who transfer coursework into South University but cannot mathematically attain a CGPA of 2.85 by the time they would enter the professional phase will not be admitted to the OTA program.

Transfer credit will not be accepted for South University courses with an OTA prefix.

Note: This policy does not apply to South University OTA students (in good standing) transferring between campuses.

Admission Requirements for the Professional Phase of the Occupational Therapy Assistant Program

Applicants must apply for admission into the professional phase of the Occupational Therapy Assistant (OTA) program. Applicants must submit a complete application packet and meet all admission requirements as stated below to enter the ranking process. The professional phase slots will be filled by applicants with the greatest academic potential for success as determined by the ranking process. Applicants with the highest numerical ranking will be admitted to the professional phase of the program.

The criteria to determine admission to the OTA program include:

1. Application must be submitted seven (7) weeks prior to the start of the professional phase of the program.
2. Applicants must meet the Essential Functions of the OTA program.
3. Applicants must have a minimum grade of ‘C’ or above in all prerequisites, except for the following course, in which students must achieve a minimum grade of ‘B’ or above: OTA1001 Introduction to Occupational Therapy. 
4. Applicants must achieve a minimum CGPA of 2.85 or greater in prerequisite coursework. All prerequisite coursework must be successfully completed prior to entry into the Professional Phase of the OTA program.
5. Applicants must have successfully completed the following courses in the past seven years from the intended start date of the Professional Phase of the OTA program: Medical Terminology, Anatomy and Physiology I (lecture and lab) and Anatomy and Physiology II (lecture and lab). Applicants must have successfully completed OTA1001 Introduction to Occupational Therapy in the past two years from the intended start of the Professional Phase of the OTA Program.
6. Applicants must have official transcripts on file at South University at the time of application to the Professional Phase of the OTA program. Applicants are responsible for requesting official transcripts from all postsecondary institutions attended and having them sent to South University.  All associated fees are the responsibility of the applicant.
7. Applicants must complete and submit an OTA Application when applying for acceptance in the Professional Phase of the OTA program; this includes a signed Acknowledgement of Risk and Release of Liability form and Health Insurance Statement form.
8. Applicants must complete the OTA Video Observation Form and submit their responses with the OTA Application.
9. Applicants must complete a background check at their own cost using the background screening and compliance tracking agency identified in the OTA Application. Applicants must meet timelines and requirements as detailed in the application packet. The OTA program follows the College of Health Professions Background Check Policy and Substance Abuse and Screening Policy located in the South University Catalog. Applicants are not eligible for admittance into any portion of the OTA program if they have a felony conviction, plea, or adjudication withheld, or any disqualifying misdemeanor, for which a pardon or exemption for disqualification has not been received, including but not limited to rape or sexual abuse or molestation, and abuse, endangerment, or neglect of a child, disabled person, or elderly person.
10. Applicants must complete a drug screen at their own cost using the background screening and compliance tracking agency identified in the OTA Application. Applicants must meet timelines and requirements as detailed in the application packet. The OTA program follows the College of Health Professions Substance Abuse and Screening Policy located in the South University Catalog. Applicants with positive drug screen results will not be admitted into the OTA program. Applicants may be eligible to reapply to a future admissions cycle.
11. Applicants must provide proof of required immunizations as identified in the OTA Application. Evidence that the Hepatitis B immunization series has been initiated or the signed waiver declining the Hepatitis B immunization must be provided at the time of application and completed according to CDC guidelines. All other immunizations must be completed no later than one week prior to the first clinical rotation. The student must upload all original lab results and evidence of immunization through the background screening and compliance tracking agency identified in the OTA Application. All associated fees are the responsibility of the applicant. Failure to submit clinical experience vaccination requirements in a timely fashion will deem a student ineligible for fieldwork placement.
12. Applicants must show evidence of a physical exam by a physician, nurse practitioner, or physician assistant; results must be uploaded through the agency identified in the OTA Application. All associated fees are the responsibility of the applicant.
13. Applicants must be in good standing with South University. All requirements for Financial Aid must have been met, as applicable.
14. All OTA students are responsible for meeting matriculation deadlines and requirements as published within campus-specific Enrollment Guide.

Ranking of Applicants for Admission into the Professional OTA Curriculum will be based upon the following criteria:

1. Cumulative GPA in required prerequisite coursework (2.85 or greater required).
2. Science GPA (science coursework will not be accepted if greater than 7 years old).
   1. AHS1001 Medical Terminology
   2. BIO1011 Anatomy and Physiology I
   3. BIO1012 Anatomy and Physiology I Lab
   4. BIO1013 Anatomy and Physiology II
   5. BIO1014 Anatomy and Physiology II Lab

NOTE:  If a qualified student is not accepted or if a student is unable to matriculate into the Professional OTA Curriculum, they may use that same application to apply into the next cohort on that same campus within one year from the date of application submission. After that time, the student must apply as a new student.

Essential Functions for the OTA Program

The following are considered to be essential functions related to the profession of occupational therapy to be successful in the Occupational Therapy Assistant (OTA) program and in future employment as a Certified Occupational Therapy Assistant (COTA).

It is the responsibility of the OTA Program at South University to inform students considering a career as a COTA about the essential functions required both in the academic program and in the workforce. Factors and requirements will vary, depending on the specific area of practice and work setting.

Students must demonstrate safe and continuous application of these essential functions or of any and all others that are integral to the success of the OTA student and future occupational therapy practitioner. Students will display professional behaviors, assess their own performance with respect to the behaviors, and be ready to make behavioral changes as directed by academic and clinical faculty. 

In addition, the OTA Progressions Committee may become involved in issues related to a student’s performance of the essential functions. The OTA Progressions Committee may make recommendations to the OTA Program Director that result in, but are not limited to, a lower course grade, the creation of a remediation plan, exclusion from a course, dismissal from a Level I or Level II Fieldwork experience, professional behavior probation or dismissal from the OTA program and/or South University.

Both Section 504 of the Rehabilitation Act, 29 U.S.C.A. Section 794, and the Americans with Disabilities Act prohibit discrimination against “otherwise qualified” persons with a disability. South University provides accommodations to qualified students with disabilities.  The Disability Services office assists qualified students with disabilities in acquiring reasonable and appropriate accommodations.

All students must demonstrate competency in the following essential functions related to the profession of occupational therapy:

Behavioral/Emotional Functions

Adaptation: The ability to respond with flexibility to change or difference.

Emotional Stability: The ability to control one’s own emotions, differentiate between different emotions and identify each appropriately; use emotions to guide thinking and direct behavior.

Interpersonal Skills: The ability to interact effectively with others.

Safety: Maintain the well-being of others in compliance with policies and procedures.

Ethics: The ability to distinguish between right and wrong, to comply with authority and with policies and procedures.

Professional Behavior and Appearance: The ability to adjust behavior and appearance in response to given circumstances.

Cognitive Functions

Critical Thinking: The ability to define and resolve issues by asking questions, gathering and analyzing information.

Time Management: The ability to identify and prioritize tasks to be accomplished and maintain work pace appropriate to given work load.

Math, Reading Comprehension: The ability to apply basic math functions, calculate time and simple measurements; comprehend written words.

Perception: The ability to be aware of things in relation to others and to discriminate between those relationships.

Communication Functions

Verbal: The ability to speak using the English language, clearly communicating and clarifying information.

Written: The ability to communicate legibly and concisely in English, using proper grammar, punctuation, spelling, style and formatting.

Listening, Comprehending, Responding: The ability to hear, understand and respond appropriately to what was communicated.

Sensory Functions

Hearing: The auditory ability to detect sound within 10 feet away, sufficient to monitor clients and interact with others.

Touch:  The ability to come into physical contact with something and perceive that it is there.

Vision: The ability to look at and see something or someone close-up and from a distance greater than 20 feet, noting verbal and nonverbal postures or behaviors.

Physical Functions

Fine motor dexterity: The ability to coordinate small muscle groups during movement, usually involving coordination between the hands, fingers and eyes to manipulate small objects.

Gross motor skills: The ability to coordinate large muscle groups to move and to stabilize the head, trunk, arms and legs to reach, lift, push, pull, stand, balance, walk, run, bend, kneel and crouch; possess minimum grip strength of 30 pounds in one or both hands, and the ability to stand up to 30 minutes at a time, push up to 250 pounds and lift/transfer up to 250 pounds.

Mobility:  The ability to independently move easily from point A to point B.

Endurance: The ability to exert self and remain active for a long period of time (e.g., 45 minutes); stamina.

Environmental Functions

Working conditions: The ability to recognize, avoid and prevent safety and health hazards in the work setting.

Career Outlook

Areas of practice for OTA's include pediatrics, mental health, physical disabilities, and geriatrics, working with people who have cancer, cardiopulmonary, metabolic, musculoskeletal, neurologic, neuromuscular, orthopedic, sensory conditions, and more.

Practice settings include but are not limited to acute care hospitals, rehabilitation centers, assisted living facilities, skilled nursing facilities, outpatient clinics, home health agencies, public and private school systems, and private practice.

Certification

Requirements

If you are interested in pursuing a career as an occupational therapy assistant, you must have a high school diploma or equivalent and an associate’s degree from an accredited program offering the occupational therapy assistant curriculum. Individuals graduating from the Occupational Therapy Assistant program at South University will graduate with an Associate of Applied Science degree.

Once all academic and fieldwork requirements are completed, students apply to take a national certification exam that is administered online by the National Board for Certification in Occupational Therapy (NBCOT). Program performance data on the NBCOT certification examination is available for public viewing by state and program level: https://www.nbcot.org/Educators-Folder/SchoolPerformance.

Upon successful completion of this exam, individuals may use the designation COTA following their name. NBCOT re-certifies occupational therapy practitioners every three years and has set continuing education requirements as part of that process.

The practice of occupational therapy is regulated in all 50 states; different states have various types of regulation that range from licensure, the strongest form of regulation, to title protection or trademark law, the weakest form of regulation.

Be sure to contact the licensing department in your intended state of practice to obtain the appropriate information specific to you.

The Web site address for the National Board for Certification in Occupational Therapy (NBCOT) is http://www.nbcot.org/.

Virginia Beach OTA Performance Data on NBCOT Certification Exam

Program performance data on the NBCOT certification examination is available for public viewing by state and program level: https://www.nbcot.org/Educators-Folder/SchoolPerformance.

Course Requirements

Cost of Attendance

Cost of Attendance

To view the South University, Virginia Beach OTA program cost of attendance, please click HERE.

Graduation Rates

The total number of graduates from the Occupational Therapy Assistant program at South University, Virginia Beach during the three-year period of 2020-2022 was 14, with an overall graduation rate of 88%.

Program results from the National Board for Certification in Occupational Therapy (NBCOT) can be found online at https://www.nbcot.org/Educators-Folder/SchoolPerformance.

 NOTE: This information is posted in compliance with ACOTE Standard A.4.2. Accurate and current information regarding student and program outcomes must be readily available to the public on the program’s Web page.  At a minimum, the following data must be reported for the previous 3 years: Total number of program graduates and graduation rates.

NOTE: Graduation rate is determined by dividing the number of students newly enrolled in a cohort of the Professional OTA Program by the number of students in that cohort who successfully complete degree requirements within 150% of the published length of the Professional OTA Curriculum, which includes time enrolled.

Outcomes

The occupational therapy assistant works under the supervision of the occupational therapist to help individuals regain or accommodate to decreased range of motion, muscle strength, coordination, perception and activities of daily living, which includes dressing, eating, toileting, hygiene and home management.  

The Associate of Applied Science and the Associate of Science degrees in the Occupational Therapy Assistant (OTA) degree program are dedicated to providing educational opportunities of the intellectual, social and professional development of a diverse student population. Through its carefully balanced and sequenced curricular design over eight quarters or nine quarters, the Occupational Therapy Assistant program is designed to prepare qualified graduates to seek entry-level employment as occupational therapy practitioners. The program prepares students with knowledge and skills for competent entry-level practice in a variety of contexts for an ever-changing world. The Occupational Therapy Assistant program further seeks to lead the profession and community through its contributions in educational leadership, community and professional service, lifelong learning, and scholarship.

The Professional Phase of the Occupational Therapy Assistant program is delivered on campus at each of the campuses where the program is offered.  It is offered on the Virginia Beach campus in two modalities: fully campus-based or blended.  Students enrolled in the blended modality meet face-to-face in the classroom and asynchronously online over the 11-week quarter.

Program Student Learning Outcomes

The OTA program goals address student competency in the following areas

1. Prepare occupational therapy assistants who appreciate and adapt to diverse and alternative cultures, settings, systems, processes, and ideas. (adaptation thread)
2. Foster student skill in accessing relevant literature and information, using research-based evidence to make informed decisions in occupational therapy practice. (information literacy thread)
3. Cultivate student skill in effective critical thinking, problem-solving, and clinical reasoning with clients across the lifespan in diverse practice settings. (critical thinking thread)
4. Foster development of student's communication skills to promote effective, appropriate interaction with all stakeholders. (professionalism thread)
5. Instill in the student the values, attitudes and behaviors consistent with the occupational therapy profession's philosophy, standards and ethics. (professionalism thread)
6. Provide the student with opportunities to acquire skills in advocacy for the profession of occupational therapy to other professionals, service providers, consumers, third-party payers, regulatory bodies, professional associations and the public. (professionalism thread)
7. Provide the student with a challenging curriculum is designed to prepare graduates to deliver occupational therapy assistant services with entry-level competency under the supervision of an occupational therapist in a variety of practice settings. (professionalism and critical thinking threads)
8. Impart to the student a passion for lifelong professional development to meet changing societal needs. (lifelong learning thread)
9. Provide ongoing opportunities for stakeholders in the OTA program to have input into the development and evaluation of the OTA program to ensure the program remains true to its mission and philosophy. (information literacy thread)

Accreditation

The Occupational Therapy Assistant program at South University, Richmond, Virginia Beach, and Tampa are accredited by the Accreditation Council for Occupational Therapy Education (ACOTE) of the American Occupational Therapy Association (AOTA), located at 6116 Executive Boulevard, Suite, North Bethesda, MD 20852-4929. ACOTE's telephone number c/o AOTA is (301) 652-AOTA. http://www.acoteonline.org. Graduates of the program will be eligible to sit for the national certification examination for the occupational therapy assistant administered by the National Board for Certification in Occupational Therapy (NBCOT). After successful completion of this exam, the individual will be a Certified Occupational Therapy Assistant (COTA). In addition, most states require licensure in order to practice; however, state licenses are usually based on the results of the NBCOT Certification Examination. Note that a felony conviction may affect a graduate's ability to sit for the NBCOT certification examination or attain state licensure. More information on ACOTE may be obtained at http://www.acoteonline.org.

Accreditation Status: Probationary Accreditation

The occupational therapy assistant program at South University-Columbia, Columbia, South Carolina, was placed on Probationary Accreditation effective April 22, 2023, because the area of noncompliance related to 2018 Standard A.6.4 (certification exam pass rate) is so serious that the capability of the program to provide acceptable educational experiences for the students is threatened. In addition, based on review of the 2023 Annual Report, ACOTE determined that the program was in noncompliance with 2018 Standard A.4.2 (published program outcomes). ACOTE voted to grant the program's request to extend the time frame for compliance with 2018 Standard A.6.4 until August 2024. 

At its August 2023 meeting, ACOTE reviewed the Plan of Correction and Progress Report submitted by the occupational therapy assistant program and determined that the program returned to compliance with 2018 Standard A.4.2 (published program outcomes). However, the program remains in noncompliance with 2018 Standard A.6.4 (certification exam pass rate). The program's status remains Probationary Accreditation. 

The program has been requested to submit a Progress Report to return the program to full compliance with the Standards within the mandated time period for correction.